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Job Description

ISSUED BY                                                       OSCE Mission to Skopje

VACANCY NUMBER                                     VNSKPC00522

VACANCY TYPE                                             Intern

NUMBER OF POSTS                                     2

DUTY STATION                                              Skopje

DATE OF ISSUE                                              11 April 2018

DEADLINE FOR APPLICATION                 25 April 2018 – 23:59 Central European Time (CET)

Records Management is part of the Fund Administration Unit portfolio responsible for developing, implementing and overseeing the records management framework within OSCE Mission to Skopje. It ensures the capture, distribution, storage and management of authentic and reliable records in accordance with accepted standards and best practices. Its scope of works includes registration and distribution of official correspondence, providing guidance on handling paper and electronic records, facilitating transfers of semi-active and inactive records, overseeing authorized destruction of records, all with a goal for long term preservation of institutional memory.

With the aim to strengthen the Records Management capacity, the Unit would like to engage 2 (two) National Interns. The selected Interns will have the opportunity to gain valuable practical archiving experience and get acquainted with the Mission’s activities and its historical records.

Tasks and Responsibilities

Under the supervision of the Records Management Assistant, the incumbents shall:

– Perform inventory of paper records placed in the Archive off site storage and enter data into database;

– Perform weeding, scanning, quality control and assign metadata of the paper records;

– Repack  paper records into designated archive boxes and its labeling;

– Reorganize paper records on shelves per category;

– Perform other records-related tasks as required

Necessary Qualifications

  • Citizenship of the former Yugoslav Republic of Macedonia
  • Applicants should be under 30 years of age, with completed at least two years of full time post-secondary higher education, preferably in a field related to History and Archiving, from an accredited institution, or have completed a first or advanced degree no longer than two years before the application deadline
  • Applicants should present some interest in documentation and record keeping, archiving and/or library maintenance
  • Good organizational skills with ability to process and synthesize information quickly and efficiently (ability to extract key elements from written information), with attention to details
  • Ability to act with discretion with regard to information security and protection of confidential information
  • Excellent written and oral communication skills in English and local languages
  • Computer literate with advanced experience in Microsoft computer packages
  • Good health and physical condition in order to lift boxes of records weighing 15 kg.

Required competencies

Core values

  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work

Core competencies

  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

Please note that the OSCE is not in a position to pay remuneration or cover travel expenses to Interns.

The selected Interns may participate in the group health insurance scheme at his/her own expense, but the OSCE will cover life and accident/disability insurance. If the Interns arrange their own medical coverage, they shall provide evidence of medical coverage for the duty station and for any eventual duty trip destinations.

The internship will be on a full-time basis, for a maximum period of 2 (two) months.

The internship does not, in any way, constitute a committment to future employment with the OSCE.

How to apply

All candidates must apply online, using the OSCE online application link, found under

In case of technical difficulties with online application, applicants may submit a duly completed OSCE offline application form which can be downloaded from  The OSCE Application Form completed in English with quoted vacancy number should be sent by e-mail to   Please note that applications received by e-mail, submitted after the deadline or in other languages than the English language would not be considered.

The recruitment procedure may take up to two months and we will be in further contact with you only if you are short-listed. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, or offer the position with modified terms of reference or a different duration.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

Please be aware that the OSCE does not request payment at any stage of the application and review process.



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